Sales Support Administrator

We are looking for a Sales Support Administrator to join our rapidly expanding business sales team.

The role demands a quick and accurate turn-around of information, data and documentation, a wide variety of responsibilities and a keen ability to manage constantly changing priorities. 

The job holder will work alongside the rest of the sales team, covering all administrative elements of the sales process (pre and post sales). You will provide administrative support to the B2B Sales Team, playing a crucial role in supporting the departments growth. The Sales Support Administrator will support the team by managing administrative tasks, coordinating with internal departments, and ensuring a smooth sales process. This role is ideal for someone who is highly organised, detail-oriented, and proactive in supporting a high-performing sales function.

This role is very varied, challenging, rewarding and requires excellent communication and organisational skills.

For this role, you'll need to be based within a reasonable distance of our office in Stroud, Gloucestershire, as the role requires a minimum office presence of three days per week in line with the agreed hybrid working rota.

•  Assist the sales team with administrative tasks, including data entry, document preparation, and contract management.
  
• To self-organise and prioritise high levels of daily workflow with minimal supervision. 
  
• Process sales requests accurately and in a timely manner.
  
• To set-up often complex and technical gas and electricity quotes within tight deadlines and to high levels of accuracy. 
  
• To create and validate gas and electricity quote documentation in accordance with set guidelines.
  
• Maintain and update customer records in CRM systems.
  
• Handle incoming queries from customers and direct them to the appropriate sales representatives.
  
• Liaise with internal departments (e.g. pricing and customer service).
  
• Support bid and tender submissions by preparing the necessary pricing and contract documentation.
  
• Identify opportunities to streamline sales administration processes for greater efficiency.
  
• Various standard and ad-hoc reporting to Senior Managers.
  
• To provide other ad-hoc support as and when required with internal and external queries and projects via both email and telephone.
  
• Adherence to internal process and policies.

• Proven experience in a sales support, sales administration, or customer service role.
• Strong organisational and multitasking abilities.
• Analytical ability to assess and interpret data and identify opportunities.
• Ability to develop relationships and leverage added value from them – including with senior stakeholders.
• High attention to detail and accuracy in documentation.
• Ability to work collaboratively within a fast-paced sales environment.
• High level of numeracy and problem-solving ability.
• Excellent written and verbal communication skills.
• Excellent time management to organisational skills.
• Strong networking & relationship building skills – both externally and internally.
• Self-driven and results orientated.
• Ability to work under pressure and manage multiple deadlines.
• Understanding of the energy industry (desirable but not essential).
• Strong skill level in Excel, PowerPoint SAP or similar CRM. 
• Good computer literacy including Microsoft Office Packages. 
• Proficiency in CRM systems and Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

Attributes

• Manages relationships effectively both internally and externally. 
  
• Treats customers the way we like to be treated ourselves. 
  
• Solutions focused and resourceful.
  
• Committed to continual improvement. 
  
• Engaging and motivating attitude and style. 
  
• Methodical and organised, managing own work. 
  
• Is receptive to feedback and acts accordingly. 
  
• Exceptional team player who builds open and supportive relationships. 
  
• Flexible and adaptable approach to work. 
  
• Creative and innovative.